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Licensing Sub-Committee (Licensing Act 2003 Matters)
Tuesday, 14th July 2026 at 2:00pm

 
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1 Apologies

Seat 1 - 0:00:08
Good afternoon, everybody. Also to those watching online today. We are at the Controversial
of the
partisanship council
licencing subcommittee to consider an application this afternoon.
But before we do so I would like to ask for apologies.
Seat 26 - 0:00:37
We have apologies from Councillor Julia Judd and Councillor Paul Evans is substituting for
Seat 1 - 0:00:45
Councillor Julia Judd.
Thank you that covers agenda item number two at the same time well done.

3 Declaration of Interests

I would then like to go and introduce the officers and the panel who are sitting today.
Michael, if I can start with you.
Seat 3 - 0:01:04
Michael Van, Fairford North.
Seat 1 - 0:01:09
Ian Watson, Cheque Me Child ward.
Seat 8 - 0:01:13
Paul Evans, The Beaches ward in Syrins, yesterday.
Seat 22 - 0:01:17
Seat 22 - 0:01:20
Emma Sparks, Licencing Officer, CDC.
Seat 23 - 0:01:24
Kevin Dunford, the Licencing Officer, Cotswolds.
Seat 24 - 0:01:29
Sophie Drew, Lead Lawyer, Property.
Seat 25 - 0:01:34
Murray Barnes, Legal Advisor to this hearing.
Seat 26 - 0:01:39
Julia Gibson, Democratic Services Officer.
Seat 1 - 0:01:44
Thank you very much. I think that covers us all.
I would like to ask for declarations of interest amongst panel members and officers.
Does anybody have a declaration of interest?
I think that's a negative all around.
Just a couple of points from the chair before we get into the meeting.

4 Application for New Premises Licence

I would kindly ask speakers to speak directly into the microphones.
We had a couple of acoustic issues last week. We've tampered with the system.
I think it sounds better to me, yeah, but you could speak clearly and directly into
your microphone. And my second point is for public speakers to be concise and to
the point, but it doesn't appear we have any public speakers, so I will go on from
there. Before we get to the application itself, I'd like to outline the four
objectives that this panel will be deciding on today. That is the prevention
of crime and disorder, public safety, the prevention of public nuisance and the
protection of children from harm
Then we move on to the application
And I am turning to our licencing officer Emma if you would like to proceed
Seat 22 - 0:03:27
Thank you chair
Good afternoon, everyone. This is an application for a new premises licence for the Campovin Co
limited
located at the playing field, the avenue, Broughton on the water, Gloucestershire.
The activities applied are the opening times are 11 .30am to 7pm and the sale of alcohol between the hours of 12 noon and 7pm on sales only.
The applicant has applied for the dates of the 22nd July to the 31st August.
No representations have been received from responsible authorities.
The police and the applicant have agreed on conditions which are in Annex B.
All other representations can be found in Annex D.
The Cotswold District Council Statement of Licencing Policy 2021 -2025 is to be reviewed and updated every five years.
This is currently in progress and until the publication the current policy remains in place to guide the process.
The Licencing Authority will only apply terms and conditions to licences to promote one or more of the licencing objectives
and ensure that they are relevant to the individual circumstances of the application.
They include prevention of crime and disorder, public safety, prevention of public nuisance,
protection of children from harm.
The licencing authority will always seek to ensure that conditions are necessary, proportionate
and reasonable and will avoid the use of conditions which duplicate other legal requirements that
apply to an employer or operator of the premises.
The licencing authority will consider every application on its individual merits, will seek to balance the needs of the local community and commercial premises and activities against those who may be concerned about the adverse impacts for licenced premises.
The options for the consideration by the subcommittee are to grant the application as requested,
to grant the application subject to conditions that are necessary to promote the licencing
objectives, refuse the application in whole or in part where it is necessary to promote
the licencing objectives.
Thank you, Chair.
I have nothing further to add.
Seat 1 - 0:06:00
Thank you very much.
I'd like to invite panel members to ask questions of the officer if you have any questions.
Paul?
Seat 8 - 0:06:14
Thank you, Emma.
Just for my clarity, this is just for alcohol sale on site.
Seat 22 - 0:06:24
There is no application for any live music or other entertainment.
No, that's correct.
Just for alcohol.
Thank you.
Seat 1 - 0:06:29
I also had a question. I noted that there is an objection from the parish council to
the application from the other statutory consultees. Have there been any other comments or negative
comments?
No, there haven't.
Thank you.
Seat 1 - 0:07:00
Thank you. In that case, I would like Emma, if you would introduce the applicant, who
I believe is present. Thank you, Chair. The applicant today is
Mr. William Spires.
Seat 1 - 0:07:40
Sorry about that, I'm forgetting my red button.
Turn yours off.
Yeah, sorry about that. It's my red button, I should, it's just for the record and make
sure it goes into the record. Yeah, you've got 15 minutes to speak as the applicant.
You don't have to fill the entire 15 minutes, but please feel free. I've got one eye on
the clock and we'll let you know when you're getting towards the end. Thank you very much.
Seat 29 - 0:08:12
Thank you very much.
Yes, my name is Will Spiers.
I run a company called Campavant Co Ltd and have done so for the past 13 years.
I was a resident of Broughton on the Water for nearly a decade.
I sat on the parish council for a spell.
My head of staffing resides in Broughton on the Water.
My head of tech and operations resides in Bourn on the water and part of the application is to have some street food
Which is an award -winning street food company started by one of the former pupils of the Cotswolds schools, so
Associations to the local area and the parish are very strong
The event in its of itself is a very nice lovely event that we're looking to put forward
We've run it for the past three summers in Cheltenham.
It's called Feast on the Farm because it was started on Hunting Bucks Farm.
And I'll be honest, it's probably the only thing that I've ever been involved in that's been completely universally praised.
We haven't had a single complaint from any member of the public or any officers of any institution in those three years.
It's very much a community focused, family friendly, low key, lovely English summertime event.
And that's what we're looking to recreate in Totalis in Born on the Water.
I first presented the plan to the headmaster of the Cotswolds school.
He liked the idea. It's based on the school playing fields during the summer holidays.
They use some of those playing fields as car parking so it'd be an opportunity to
generate some more funds for the school. There is a commercial arrangement in
place where it's going to be fundraising for the school and also some elements of
fundraising for two local charities as well. I was then invited back to meet the
senior leadership team to see if they had any objections or any kind of
further questions. Again universally accepted and was very much welcomed by
them and I was invited to present to the Board of Governors and received no
objections from anybody on the Board of Governors either. The event will look
like a it's a traditional rope and pole marquee with some seating, a cafe
container which will also be doing some hot food and hot drinks, a small 10 -foot
bar container which will be a bar and then the street food unit from Brisket
which I say was founded by Cotswold School pupil.
The product line and everything
is gonna be very locally centric.
So we'll be serving Hawkeston products
from less than half a mile away.
The Cotswold distillery and Copper Lion distillery,
they're both local and we'll be supplying
some of our spirits and then Benson's fruit juices,
which again was founded in Sherborne, just up the road.
They're gonna have a presence there as well,
as well as their chilli Billy ice lollies.
So it's, again, I'm aware of the village, I'm aware of the community, and we're not looking to do anything negative in any way, shape or form.
I'm looking to put on a positive event which will be positive for everybody involved, all stakeholders, the community, visitors, the school and ourselves.
We will have some mini golf holes laid out and then there's some children's games and such like,
but there's nothing, there's no, well we're not applying for any live music, we're not looking to have parties late into the night,
we're doing it at seven o 'clock when the car park's going to close, so it can just be an addition to the product.
If anything I see it as complimenting the village and the stress points that it's suffering.
I think everybody is very much aware of those and the stress points are very at the front of a lot of people's minds and they're going to be causing issue.
However, I don't view this as going to be bringing any additional foot traffic or car traffic into the village.
It's going to give somewhere residents can have a little bit peaceful away from the village centre.
they can come, they can bring their families, they can have a long dwell time, that's what they're
all about. They'll be have some local food, local drinks and somewhere they can sit and their
children can play safely. And then take a little bit of the sting out of the village centre as well
potentially. If some of the car parkers see it, want to use it, so then there's not going to be
quite the level of pressure within the village centre, which again is cause for much consternation
and I understand that. Having served on the parish council, it was a problem then, it's a problem now.
But this isn't, I'm not looking to drag thousands of more coach parties in. We're just looking to
put something complimentary on, which is a lovely thing for the community. I think that pretty much
Seat 1 - 0:13:26
sums the event up really by all accounts. Thank you very much.
Just again, what was your name? Mr William Spiers.
Thank you very much. Members of the panel, do you have any questions for the applicant
at this point?
I have one.
Seat 8 - 0:13:52
Please, go ahead Paul.
Thank you for the information. Your previous site, you had an alcohol premises licence
somewhere in previous years for the festival, when you were in Chelburne?
Seat 29 - 0:14:12
We ran it on a temporary event notices up to a maximum of 21 days.
Seat 8 - 0:14:13
Thank you.
Seat 3 - 0:14:23
The parish objection.
But how many people are you estimating will appear on any given day?
Seat 29 - 0:14:44
At any one time, the site is probably going to be limited to 200 people maximum.
That's including seating, which is provided for approaching that number, but not quite.
but the space is suitable for people to take picnic blankets and that sort of thing.
We have a box of blankets which we'll be providing and then there's the games
areas and all that sort of thing but it won't be, I think, honestly I think 200 is
kind of a very conservative estimate it won't get anywhere close to that.
It's just we've had in Cheltenham as I said we have probably maxed out at 120
140 people and it's just been a really lovely environment for everybody involved.
Seat 3 - 0:15:32
The second one, if I may.
Please, of course.
The objectors do focus on, one of the focuses is on rubbish, litter and so forth.
fully appreciate that it's not a direct concern of the licencing but what do you
have in do you have planned for regular daily cleaning up of the of the site
Seat 29 - 0:16:08
that's really easy answer because we we have this because so we'll be picking
all the litter up ourselves we've got bins on site and then the school will
a contract with a local processor which they're not really using during the summer holidays but
they still have to pay for so I'm contributing towards their waste bill and we'll have the big
1100 litre bins which we can use and separate food waste and recycling and such like but we'll have
our own smaller bins as well which we'll be then putting into those. The site's contained so we'll
be picking up everything it's not going to be overflowing like the village centre which isn't
So our responsibility will be very much focused.
And again, we want everybody to sing our praises
and make our lives easier.
So we're gonna look to do a really good job,
make sure it's really well looked after.
And then it's nice and easy for future as well.
Seat 1 - 0:17:02
Seat 8 - 0:17:06
Please go ahead, Paul.
Thank you, thank you.
Just returning to the previous site you had,
You said it was on a temporary event notice, 21 days.
Clearly that's a three week period as opposed to however many weeks you're
looking for here. Did,
did you look at holding that again in the previous place where you went in
childhood, the event there or?
Seat 29 - 0:17:34
So it's a total of 21 trading days. So we're, we're running it at the moment.
Yeah, it's coming to an end next Saturday.
give us a chance to sweep everything up and move it to Bournemouth Water.
But yeah, that's been open since the Thursday after Royal Ascot.
I can't remember, we did the Royal Three County show,
Seat 8 - 0:17:54
Royal Ascot, and then we opened it.
Thank you for that clarification. That's really helpful.
This is just an alcohol licence.
Are you planning on and you won't have live music?
Seat 29 - 0:18:09
Are you planning on having ambient music, background music at this event at all?
They're low level, I would say. I am very much aware of do not poke the community. I want them on board.
We've done some live music in Cheltenham because that's what the community wanted.
I'm very aware that the community will be less interested in that in Bournemouth Water,
hence we've not applied for it.
Thank you.
Seat 1 - 0:18:41
I've got a couple of questions on timing and duration.
It states in the application that we are going to be, it's 12 until 7 o 'clock in the evening.
At that point, I'm guessing the kitchen, the bar will close.
and in your experience how long did you take the air to clear after the arms
Seat 29 - 0:19:10
realistically we'll be out of there by 715 is we've communicated the school as
well they like to lock up at 7 p .m. if there's more work we need to do we've
agreed with them that will lock all the gates and if their staff aren't required
because it's quietest earlier then we've agreed to lock up the site for them
Seat 1 - 0:19:33
As a follow up to the timing, I'm thinking about the duration. I'm a little bit confused about the exact dates from until.
Would you mind clarifying what you're looking for?
Seat 29 - 0:19:51
Yeah, that's just open ended, that's the duration of the summer holidays. So we're not going to be doing it during term time at all because it's the school playing fields.
Similarly, they won't be doing the car parking during that.
The school term dates.
So we're only applying for summer holidays.
But we apply for a longer period, an open -ended licence,
so we don't have to apply for it each year.
Seat 1 - 0:20:19
I don't have any further questions.
I'm looking to my panel members.
Seat 25 - 0:20:32
Thank you. Sorry chair, if I may, just following up your question for
clarity purposes regarding the school holidays, in the application it says
this year the school holidays for this year, another point in the application it
It says for the summer months end of July to September we would need to put some kind
of we would need to be more specific on the actual notice issued.
Is there anything you can guide us on in terms of your application, please?
Just for clarity when we come to make the decision.
Seat 29 - 0:21:15
Thank you.
I could do my very best obviously term dates change slightly so if we put
it slightly either end but from a personal point of view and from a
professional point of view, dealing with the school it's their land and we have absolutely no
intention of ever doing it outside of those summer holidays school term dates.
That doesn't answer your question. So if we said so middle of July when their
earliest break -up date might be to the latest start date but we work within
only the two of the school holidays.
Seat 25 - 0:22:17
Sorry, bear with me, Chair. I'm just considering with the Office of the Logistics of how that
and any such notice would be issued in that event. Apologies.
place.
Thank you.
Seat 25 - 0:23:14
Apologies, just trying to clarify the period through you, Chair.
The application at section 5 you've written the event will run from the 22nd of July until Sunday the 31st of August.
Are those the repeated dates annually or not I think is my answer.
Or would that vary year on year with term time?
Seat 29 - 0:23:48
It would potentially vary year on year term times. We have a little bit of
contingency either side of it but we make a firm commitment that we won't use
that. We'll only use the period that the school holidays are.
Seat 23 - 0:24:08
Can I just ask for clarification that those dates that you've placed within
Seat 29 - 0:24:17
the application are including your contingency either side. So this year
that is the summer holidays that might change they might finish a bit later and
start a bit later next year.
Seat 25 - 0:25:02
Okay, sorry.
time it's holiday time and holiday time could be mid -July to forgive forgive me
for not knowing for the September stars honestly that was the dates we were
given for this summer holidays they do sometimes to go four or five days later
and then switch a week back I believe but I mean if we said so the 10th of
September it would never go later than that if we said the 10th of July would
never goes right that that's what I think that's what I was trying to get to
bottom though that we have fixed dates that we could issue in terms that I
appreciate you're obviously operating within the schools allowance I think
chair I think we've now clarified the the application is intended between the
10th of July and the 10th of September so I think that we've clap having
Seat 1 - 0:26:09
clarified that we can continue. Thank You Marie I think the point is important
because I guess school holidays can be a moveable feast sometimes a week earlier
sometimes a week later as I understand it the commitment is you will stick to
the school holidays and not the extended term. That's completely correct and we're
Seat 29 - 0:26:33
to have like an addendum on the licences states that.
Seat 1 - 0:26:35
That's fine, thank you.
Thank you very much indeed.
We don't have any public speakers to comment, so we're
going to speedily go down the agenda quite a few points.
What I'm going to do is if the applicant wishes just to briefly
Seat 29 - 0:27:02
summarise your application. Thank you. So yes we are looking to run the event on
the school playing fields during the school holidays. Very much community led.
There'll be strong focuses on all the licencing objectives. We've got an alcohol
management plan in place. I can't see any reason there will be any form of crime,
any issues of safety, any form of nuisance or any form of harm to anybody.
We've worked with the police to add a thing on the child protection side of things and we have to take it very seriously
on running it within the framework of the licencing application.
Thank you very much indeed.
Seat 1 - 0:27:46
Just as a formality, I'm going to ask if you think you've had the opportunity to state your case fully.
And are you happy with that?
Seat 29 - 0:27:56
Seat 1 - 0:27:58
Yes, indeed. Thank you.
Thank you. At this point, the Committee is going to retire to discuss the application.
We will come back this afternoon. I'm not going to promise a time.
If we get to a serious debate, it might be a little while, but we'll see how that goes.
We will retire with our legal advisor, the lawyer, come to a conclusion and let you know
this afternoon still what's happening.
Do you care to get a coffee or a biscuit or something in the meantime?
And hopefully we'll be back soon.

4 Application for New Premises Licence

So under the Licencing Act of 2003, its application for a new licence, the premises is Campervan,
the licencing subcommittee on the 14th of the 7th, 2026.
In arriving at our decision, the subcommittee took into account the requirements to promote
the four licencing objectives. The subcommittee also took into account relevant representation
from the parish council residents and the relevant authorities. In addition, the subcommittee
also had regard to the statutory guidance under section 182 of the Licencing Act 2003
and the Authority Statements of Licencing Policy.
Taking all of these into account, the subcommittee decided to grant the premises licence for
these activities.
This is between the 10th of July and the 10th of September and from 12 noon to 7pm, seven
days a week.
Subject to the following conditions, the mandatory conditions of the Licencing Act 2003, proposed
conditions by the police and we have one additional condition. The applicant only operate when
the Cotswolds School is in summer recess as defined by the Cotswolds Schools' publicly
published dates. For the avoidance of doubt, alcohol may not be sold on term time insect
days. And the reasons for our decision is that we are satisfied that the application
does not significantly impact on the four objectives set out in the Licencing Act of
2003. Appeal and review rights. People who may wish to appeal are reminded that there
are rights to appeal against a licencing authority's decision pursuant to the Licencing Act of
2003. An appeal must be made through the Magistrate's Court within 21 days of notification of the
procedures contained in the Licencing Act 2003 relating to the review of the premises licence.
You will be aware that this provision permits nearby residents or businesses or responsible
authorities to apply for a review of the premises licence where problems with crime and disorder, public safety, public
nuisance and the protection of children from harm are occurring.