Deputy Leader and Cabinet Member for Housing and Planning Decision Meeting - Tuesday 31 March 2026, 9:15am - Cotswold District Council Webcasting

Deputy Leader and Cabinet Member for Housing and Planning Decision Meeting
Tuesday, 31st March 2026 at 9:15am 

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  1. Councillor Juliet Layton
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  1. Officer
  2. Tyler Jardine, Officer
  3. Nickie Mackenzie-Daste, Officer
  4. Councillor Juliet Layton
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  1. Officer
  2. Councillor Juliet Layton
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  7. Officer
  8. Councillor Juliet Layton
  9. Nickie Mackenzie-Daste, Officer
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  11. Councillor Juliet Layton
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  13. Nickie Mackenzie-Daste, Officer
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  38. Nickie Mackenzie-Daste, Officer
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1 Introductions

Councillor Juliet Layton - 0:00:00
Good morning. This is a cabinet decision -maker meeting for the cabinet
member myself, Juliet Layton, and I'm a cabinet member for Housing and Planning.
And it's a decision meeting for neighbourhood plans. First of all I'm
going to introduce the officers around the room, we have several, so I'd like to
start with you please.
Officer - 0:00:26
Hello, I'm Mark Harrison, I'm the neighbourhood planning officer.
Tyler Jardine, Officer - 0:00:33
Hello, I'm Tyler Jardine, I'm democratic services.
Hi, Nicky McKenzie -Dast, I'm senior dem services officer.
Nickie Mackenzie-Daste, Officer - 0:00:42
Councillor Juliet Layton - 0:00:45
Thank you very much. I have no interest to declare,

2 Apologies

3 Declarations of Interest

can I ask the officers if they have any interest to declare on this, on the
agenda items today. They're all shaking their heads, no they haven't. I'd have

4 Officer Overview of the Report

been very surprised. We've got five neighbourhood plans on the agenda and
we're going to start with the Mickleton neighbourhood development plan and I'm
going to go to the case officer, the neighbourhood plan officer, to
Officer - 0:01:22
give us a briefing please Mark thank you thanks so Mickleton parish council got
in touch with me about potentially starting a neighbourhood plan so I've
been out to meet them and talk through the benefits and also difficulties in
producing a neighbourhood plan so they've been away and consider that and
decided that they would like to do a neighbourhood plan.
Obviously there's a few things they mentioned
they wanted to cover.
Although they'll undertake some initial scoping work
in the community, teasing out issues and opportunities.
For the purpose of this meeting, it's just for you, Councillor Layton, to decide whether
you want to approve them for that purpose.
So it's essentially that Mickleton Parish is an appropriate neighbourhood area and that
Mickleton Parish Council is an appropriate qualifying body.
They set out on their designation form, which is Appendix A.
They did consider whether to do a multi -parish plan or whether the parish boundary was appropriate.
They decided that essentially there was no benefit in doing a multi -parish plan.
And it's normally where a settlement is sort of sprawled
over the parish boundaries, is when you're more likely
to do something like that.
They felt in the case in Middleton, just a single parish.
Keeps it simple.
No boundaries changing for the neighbourhood area.
So quite straightforward in that regard.
Yeah, they've handed in their designation form.
It's all signed so I would recommend that we approve that but I'll pass that to you.
Councillor Juliet Layton - 0:03:40
Thank you. So they're at the very beginning of their journey. I think it's quite unusual for this to come to me first.
It's quite a nice way to do it actually to see it from the beginning right through to the end.
But it's quite an unusual step which is fine by me and actually probably gives assurance to the parish
because they will obviously know what it's quite a lengthy journey to get a neighbourhood plan done.
And a lot of work and I'm very pleased that you've been out to see them and that they'll be advised.
So I'm just going to go to Democratic Services.
Are we going to, do we need to do a decision on each one as I go through officially?
because there's a designation I can just approve what you're suggesting and I'm
just not sure of the procedure actually because we haven't done it before quite
Nickie Mackenzie-Daste, Officer - 0:04:36
like this. I think it would be much clearer to make a separate decision for
each of the five suggestions in case there's something that changes in any
Councillor Juliet Layton - 0:04:45
one of them. Well in that case I'm very happy to to approve the officers
recommendation which is designation for Mickleton neighbourhood plan to go ahead
and I wish them all the luck. It's quite a hard road and they need lots of
volunteers but it always is really interesting as they go through and
they'll come up with something fabulous at the end as well as something that's
going to be very good for their parish and it will carry weight in the
local plan and that comes when we get that adopted. Thank you very much. So now
going to go on to the next one which is Siddington neighbourhood plan and this
is a reg 14 update I believe so if Mark if you can give us information on that
Officer - 0:05:32
one please. Thanks there's no decision to be made for Siddington it's on the
agenda because we were expecting their reg 14 consultation to have started and
and that we would be agreeing the comments to send back to them, but they're not quite there yet.
So I just thought I'd update you that they're very close, a month or two away they're suggesting from doing a Rogue 14 consultation, so progress is quite good.
But yes, there's no decision for this one.
Councillor Juliet Layton - 0:06:11
Thank you very much. It's great that they're that close.
Are they, if they're going to be ready for going out for public consultation in a month or so,
does that bring that back here for me to decide?
Or because I'm looking at this now, will that cover that Reg 14?
Officer - 0:06:34
So the last VOG -14 we did was Morton and I think you were quite keen that I brought the
comments to you in this format and I thought you appreciated that process and it gave you a chance
to input and see what we were saying. Absolutely, I just didn't know whether it would have to come
Councillor Juliet Layton - 0:06:57
back when they officially go out to consultation?
I mean, I think they're incredibly close with it.
But when they officially go out for consultation,
will it come back for me to make a decision on that?
Or am I just hearing about it now in readiness,
is all I'm saying.
Because I haven't got any decision to make,
I don't think, on this one.
I look to Dem Services again.
No, there's no decision.
Nickie Mackenzie-Daste, Officer - 0:07:25
this was just a to note item.
Excellent. Thank you.
Officer - 0:07:30
Did you want to say something else?
I'll just add because the scheme of delegation
doesn't mention neighbourhood plans.
I tend to bring as much as I feel I should to these meetings.
Councillor Juliet Layton - 0:07:46
Very happy with that. Thank you very much.
So well I look forward to seeing that when they're ready.
As you said they're very close.
So the next one we have on on the agenda is Morton in a marsh neighbourhood plan
And I think they are going to break 16
consultation I believe
They're one or two things maybe maps not quite ready. I'm not sure you have to update update me on that. Thank you
Officer - 0:08:15
Thanks
Yes, Morton had been working
Well, for a long time, many years on this plan, I think it might have dropped away and
come back a point.
But they've been working very hard this year.
I've met them a few times.
And they did a Reg 14 last year.
So for about six months, they've been working with their planning consultant and revising
the comments and making sure all the comments from the public and stakeholders have been
taken into account and getting this submission ready.
They submitted it to me, but there were some maps, but not all of the policies maps, including
sorry, they managed to rustle them together fairly quickly, with the exception of the
non -designated heritage assets, because you need to identify the curtilage of a property,
not just the location of the building.
So that took a little bit longer, but they have now provided it, and I think it's been
added as a supplementary.
Nickie Mackenzie-Daste, Officer - 0:09:34
That was added as a supplement that was published yesterday.
It is available to the public.
Thank you.
Officer - 0:09:42
As it says in the report, I have been through all the submission documents.
I am happy that it meets the submission requirements.
I would recommend we take that to the rec 16 consultation.
which is then that's our responsibility to run that consultation.
So there will be some costs just to print a few hard copies to put in libraries in this building.
In case anybody needs to access a hard copy and put a few sort of flyers out, a bit like
planning notices, things like that, and I'll put it on the website and that sort of thing.
Councillor Juliet Layton - 0:10:31
Thank you. So for people around Moreton and Marsh there'll be a copy in the Moreton Centre,
yeah, and the library as well?
Officer - 0:10:44
Yeah, I was planning on putting one in the town council building, one in the library, and then one here in Sion system.
Councillor Juliet Layton - 0:10:50
We're anticipating April, are we, for that? Or are we ready to go, nearly?
Is that nearly ready to go for that consultation?
Officer - 0:11:02
We're going to start on the 16th of April because I'm on leave next week.
Okay, so that's fine, that's fine, 16th.
Councillor Juliet Layton - 0:11:10
That's great.
Well, no, I'm very happy to approve that to go for the 16th,
which gives us plenty of time to get everything out and ready and printed off.
Are we using our comms team engaged in this in putting stuff on the website or is that down to you?
Officer - 0:11:34
Yeah, I'll request to them to put it onto the neighbourhood plan
web page but yeah perhaps it'd be good to put it onto the news articles and social media and
things like that as well so people know where to find it. I think that'd be really good and get the
Councillor Juliet Layton - 0:11:52
message out as much as possible because we really want to have people consulting
and giving their comments because it's a really important document for the
town and you know we know that there's a lot of activity in Moreton and lots of
interest in what's happening and what's going to be happening in the future so I
hope that we get lots of responses from that. That's brilliant thank you so I'm
yeah I'm fully happy to make that decision for Moreton and wish
them well in their consultation. Thank you. And the next one I have on the list
is the Syrinsester neighbourhood plan and that's a resubmission of the
Syrinsester neighbourhood plan with policies maps and a few minor amendments
and maybe Mike you could update us all on that please.
Officer - 0:12:44
Yeah so Syrinsester neighbourhood plan was submitted to us about a year ago.
I think it was for February 25.
It had been held up a bit at our end.
And then coming in, I noticed that they didn't actually
have a policies map.
So they were approved to go to reg 16 before.
I just thought we'd get that policies
map before we go out again.
It's quite a big plan with a lot of policies that needed mapping.
So I was working with the steering group of San Ysidro town council,
who are very helpful and been working hard on this.
So just identifying all the policies that need to be mapped, you know, for people to understand.
once the plans adopted for our offices to use the plan in determining planning
applications and yeah again similar to Morton the non -designated heritage
assets quite a tricky one to do so yes that they've been out on the ground and
looking at the cotilage of properties and things like that so we've got all
those maps now that are in the appendices for this meeting. Actually it's appendix Y.
So we've got all of those now. But the reason we're resubmitting it is as we're going through
the policies and kind of going through the text, you inevitably just spot little mistakes
and points of clarity to change it. Everything is very minor and doesn't change the scope
or approach of the policies, but just so that we have an audit trail and done everything
by the book, resubmit this plan in its entirety so that it's got your approval to go to Rec.
again but I'm happy that they have everything as well to meet the submission requirements.
And again, because of Reg 16 consultation run by us, we'll have to print some hard copies
of documents and planning notices and again with comms we'll put on the neighbourhood
planning pages and try and get some news articles or social media out and
propose that it starts on the same day as the Morton consultation which is the
Councillor Juliet Layton - 0:15:50
16th of April and that lasts for six weeks. Thank you. Yeah it's putting
together something as huge as this or any neighbourhood plan even if there is
like a one policy one or multi policy ones having that other eye on it when you
think you're complete because it's so easy to just slip a little bit that
might cause a problem later. So well done for spotting those other other
areas that you found. So it's getting on it'll go to consultation on 16th of
April until five o 'clock on the 29th of May and as Mark said there'll be hard
copies I guess here as well for everything so people could come here or
the I guess town council have it and library yeah we're planning on this
Officer - 0:16:35
building the town council building which has a local information centre on the
ground floor of the public and access and the library on Waterloo okay thank
Councillor Juliet Layton - 0:16:51
you yeah I'm very happy to to approve that that and good luck with the
consultation and again I hope we get lots of responses because this is you
know it shaped it shapes the town that is closest to us but I mean for any any
neighbourhood plan I hope that the locals really get engaged in it because people
do a lot of hard work to produce something that's that's fabulous for
their town and village, simply the documents themselves are really interesting as well
as the fact that they lend weight for planning and are adopted local plan when that happens.
So yes, I approve that. And the final one is Chipping Camden neighbourhood plan. So
we've got quite a lot on that, I think. I want you to update me with the Chipping Camden
Officer - 0:17:48
There is no decision for Chipping Camden, just an update.
We are hoping that the examination would be completed.
Chipping Camden's neighbourhood plan has been to Reg 16 and been consulted on and those
representations go directly to an independent examiner. We agreed to
procure at our last one of these meetings. So the examiner has been started,
has been working away on it, has visited Chipping Camden, some of the sites they
proposed to allocate such as local green space.
Started their report.
They sent what's called a
clarification note, which is a series of questions to the town council.
They are
usually quite leading questions so you can tell where the
examiner is sort of going with it. So the
The town council have very quickly actually, but robustly turned around some responses
to the examiner.
The main sticking point is they intend to allocate some local green spaces out of the
landowners.
is there's four sites or fields in question.
And they are very much against that proposal.
So it's quite polarising views.
So the examiner who's very experienced
has suggested that we have a hearing, an in -person hearing.
And in their experience, it do tend to make some good progress
and find some common ground between the two parties.
And he'd also like to discuss the town centre boundary
with the district council, me essentially.
So that examination will be at Chippen Camden Town Hall
on the 14th of April from sort of 10 o 'clock
for the hearing to start at half past ten. Members of the public are welcome to attend,
but they will only be invited parties, which is myself, the District Council and the Town
Council and the landowners of the local green space have been invited to speak.
Councillor Juliet Layton - 0:20:41
So hopefully all the landowners, they're all separate are they on those pockets of land?
Officer - 0:20:48
There's two landowners and they're being represented by planning consultants.
Councillor Juliet Layton - 0:20:57
And you represent the council, so do the town, does somebody in the town council,
they've been a part of the neighbourhood plan work so they'll be representing
Officer - 0:21:12
themselves. Yes they are allowed to between agenda items they're allowed to
Councillor Juliet Layton - 0:21:21
have a substitution change who speaks. Do they have an agent are they allowed to
speak as well? I'm just very I'm just being interested in chatting now about
this because it's quite interesting to see how how that would that would work
because we approved this earlier and now we've got to this stage it's quite
interesting to see how it works and I think the public might like to
Officer - 0:21:42
know it should anybody be listening of course. The town council could have a
consultant but they haven't had one working on a plan. They might have done
earlier on but they're not currently have a consultant. Okay thank you very much.
Councillor Juliet Layton - 0:21:54
Well that is for that's for me to note I think isn't it because we've already
I've already approved the fact that it's going to examination quite a while ago,
Officer - 0:22:08
yes, so I'm very happy to. Thanks, yeah just to mention them when you approved
for it to go to examination, I did say out there was a sort of financial risk that it
could go to a hearing so we'll have to pay for those hearing costs which will be
the examiner's time and Chip and Camden Town Hall for the day.
Councillor Juliet Layton - 0:22:37
That's all down to the Cotswold District Council's costs.
Officer - 0:22:41
Yeah, because once they submit it to us with Reg 16, everything they're after is our responsibility.
So it is up to us to run that hearing and examination.
Councillor Juliet Layton - 0:22:53
Yes, we'll have to do that. So that's fine, I'm happy with that, we agreed that.
And that concludes all the agenda items on here.
Just would like to confirm with Democratic Services, where abouts on the website can all the documents be found?
Is there somewhere kind of easy, because it's not always easy to get on the website and
locate what you're looking for.
Nickie Mackenzie-Daste, Officer - 0:23:25
So if the public go on to our website and type in meetings in the search box, they will
come, they'll see a list of all the various meetings and this will be under the section
which says cabinet member decision meetings.
They just click on that and then they come up by date so they'll be able to find them.
Councillor Juliet Layton - 0:23:49
So that means all the documents will be for each item are there, so it's easy to find.
That's great.
Because we sit here and we talk about Reg 14, Reg 16, it's actually really complicated.
And I think for the first time I've had in front of me a little list, which is rather
and that will be there as well because it's a long process and very often quite a number
of years normally. So it's a lot of work and I just want everybody to be able to see quite
easily what's there, access it and see what all the work is going on and what happens
next in the future. Mark, have you got anything else?
Officer - 0:24:32
Yes, following the call in and particularly before the consultation, we'll put all the
documents into the neighbourhood planning webpage as well where it's split by settlement
and neighbourhood plan so the public can find them that way as well.
Councillor Juliet Layton - 0:24:49
That's fantastic, thank you. And on that site as well, it's easy to see who's already got
their neighbourhood plans done and where everybody else is in the process. And once you get your
plan done you also get 25 % still money if you've got development in your in
your area rather than the 15 % that you at this moment the people we're looking
at here are on 15. So I think that concludes the meeting is there anything
else from Democratic Services I need to be doing for this? No we're quite happy
with that we've got the approval for Mclton and Morton in Marsh and Simon
Nickie Mackenzie-Daste, Officer - 0:25:28
and the noting for Siddington and Chipping Candle. That's fine. Thank you.
Thank you very much. Thank you all for coming. Thank you for the member of
Councillor Juliet Layton - 0:25:36
public who's from Syrinsester who's been listening in. He did have the

8 Decision

opportunity to speak but I don't think he thought it was necessary for this
this element of the process. So thank you all. Thank you. I'll close the meeting.